Vacancy for Parish Clerk

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Loughton Parish Council (Milton Keynes) are seeking a

Parish Clerk

28 hours a week, Local government spinal column point SCP27

Salary £17,374 per annum (which £22,958 full time equivalent), and membership of local government pension scheme

Responsible for all aspects of finance & administration of the Parish Council, providing advice and implementing decisions

Candidates need to be highly motivated and well organised, as well as able to demonstrate good knowledge of local government procedures, finance and law. The ability to work independently and effectively with councillors, members of the public, and both the business and third sectors, and other bodies are essential.


Applicants will need good IT and computer skills and have a sound grounding in Local Government Administration. Candidates with CILCA qualification preferred although those already working towards qualification or committed to do so will be considered.

You will be responsible for managing the Council’s financial affairs and to be accountable for the effective management of its resources.


We are looking for a person with experience, enthusiasm, drive, vision and commitment for this post.


If you believe that you are the person we are looking for then we would like to hear from you.

Closing date for applications: 2nd November 2012. Interviews will be held week beginning November 12th 2012


The Job Description & Person Specification are available on the Parish Council website 


A letter of application and a full current CV should be addressed to:-

The Chairman, Loughton Parish Council, c/o Church Farm, 18 Church Lane, Loughton, Milton Keynes, Buckinghamshire MK5 8AS or


For any further information contact the Chairman on 0782 4437466


Loughton Parish Council

Parish Clerk : Person specification

Qualifications/ Experience/Skills


Experience in local government administration

Recognised Qualifications in these skill areas




A thorough understanding of current IT systems for the running of a modern office and experience in working with social media and websites.

Recognised Qualifications in this skill areas





Experience of finance; preparing financial statements, bookkeeping, preparing cash flows and budgets Desirable
Excellent communication skills, both written and oral and a friendly, helpful and professional telephone manner. Essential
Ability to research and give accurate and clear advice on practice and procedure in local government Essential
Ability to interpret and process large amounts of complex information, and to write detailed reports and analysis Essential
Personal Attributes


Self motivated, able to work under own initiative. Trustworthy & reliable

A good sense of humour

A strategic thinker and planner with the ability to ensure that the Council is fully prepared to meet the challenges of new legislation and the increased demands of the technology of the 21st Century. Essential
Able to work flexibly and with occasional evening meetings as and when required. Essential
Working with a small but dedicated staff you will need to be both flexible and personable and a team player and leader. Essential
No criminal convictions on CRB check Essential
Driving licence & own transport Desirable



Parish Clerk : Job description

Overall Responsibilities

The Clerk to the Council is the Proper Officer and employee of the Council and as such is under a statutory duty to carry out all the functions of a local authority’s Proper Officer, and in particular to serve or issue all the notices required by law of the Proper Officer of the Council. 

The Clerk is responsible for ensuring that the lawful instructions of the Council in connection with its functions as a Local Authority are carried out.  The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities.

The Clerk is responsible for producing all the information required for making effective decisions and for implementing all decisions of the Council. 

The person appointed is accountable to the Council for the effective management of all its resources and will report to the Council on them as and when required.  The Clerk is the Council’s Responsible Finance Officer and is responsible for all the financial records of the Council and for the careful administration of its finances. 

The Clerk is the responsible officer in respect of the Health and Safety at Work etc. Act 1974, in regard to his/her own safety, the safety of other employees and that of members of the public, customers or other persons visiting any of the Council’s premises.

The Clerk reports to the Council. Day to day management and reporting is to the Chairman of the Parish Council.

Specific Responsibilities

1.  To ensure that legal, statutory and other provisions, governing or affecting the running of the Council, are observed.

2.  To monitor and balance the Council’s accounts and prepare records for audit purposes, and VAT. To include the annual budget and draft financial statements and monthly or quarterly management accounts and cash flow forecasts. To operate the Parish Council’s banking and investment deposit facilities.

3.  To ensure that the Council’s obligations to insure are properly met.

4.  To prepare, in consultation with appropriate Councillors as necessary, agendas for meetings of the Council and its committees; to attend such meetings and prepare minutes for approval. To ensure notices of meetings, agendas, minutes and documents are published on the parish notice boards and the parish website

5.  To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council.  To issue correspondence as a result of the instructions of, or the known policy of, the Council.

6.  To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met.  To issue invoices on behalf of the Council for goods and services to ensure payment is received.

7.  To study reports and other data on activities of the Council and on matters bearing on those activities.  Where appropriate, to discuss such matters with administrators and specialists in relevant fields.

8.  To draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council and to advise on the practicability and the likely effects of specific courses of action.   

9.  To manage and supervise any other members of staff in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of the salaries, conditions of employment, discipline and work of other staff in accordance with any current or future employment legislation (at present there is no other employees)

10.  To manage any premises and facilities owned or operated by the Council in accordance with the directions or policies of the Council.

11.  To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.

12.  To act as a representative of the Council as required.

13.  To issue notices and prepare agendas and minutes for the Annual Parish Meeting; to attend the assemblies of the parish meeting and to implement the decisions made at the assemblies.

14.  To attend all meetings of the Council and all meetings of its committees

15.  To prepare, in consultation with the Chairman, press releases about the activities or decisions of the Council.

16.  To attend training courses on the work and role of the Clerk as required by the Council. To be responsible for the Clerk’s own continuing professional development and to keep and update a training plan

17.  To attend Conferences of the National Association of Local Councils (and/or Association of Larger Local Councils where applicable), the Society of Local Council Clerks, and other relevant bodies if required by the Council. 

18.  To be responsible as an officer and employee under the Health & Safety at Work Act for his/her safety at work and to take reasonable care for his/her health and safety and that of other persons who may be affected by his/her acts or omissions at work.

19. To observe the requirements of the Data Protection Act 1999 and Freedom of Information Act 2000 and to deal with all requests arising under these statutes for disclosure of personal data and/or information

20. To assist in the management of the Parish allotments and to ensure the appropriate records are kept and policies of the Council are observed

21. To build relationships with local stakeholders including schools, businesses, charities other tiers of local government and central government to promote the reputation of the Parish Council

22. To organise and manage the publication of the Parish newsletters and precept information leaflet

23. To keep the Parish website updated with agendas of meetings, minutes & documents

24. To assist in the development of the neighbourhood development plan and to report to the Council on planning applications, to advise and to draft and submit representations as directed by the Parish Council



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